Certified Notion Consultants for Your Team

Notion consulting is more than building databases and dashboards — it's process engineering and change management wrapped into one.

A good Notion consultant starts by deeply understanding your workflows and pain points. They then translate those real-life problems into tech-enabled solutions using Notion's building blocks. But the work doesn't stop at building — the crucial final step is ensuring your team actually adopts the new system.

Think of it like gardening. You want to grow beautiful things, but somehow you spend all your time fixing broken tools, searching for supplies, and fighting weeds. As Notion Consultants, we organise the shed, sharpen the tools, and clear the beds — so you can get back to actually gardening.

Want to go deeper? Read our full guide: What does a Notion Consultant actually do?

Notion consulting varies widely because what you get varies widely. A simple template customisation might cost a few hundred euros, while a full workspace transformation for a scaling team is a significant investment.

Typically, team transformations start around $15,000. Think of it less like "buying Notion help" and more like "investing in operational infrastructure that will serve your company for years."

The real question isn't "what does it cost?" but "what is your current operational dysfunction costing you?" — in lost hours, frustrated employees, and missed opportunities.

Here are five things that set us apart:

We design for humans first. We call it "Enlightened Hospitality" — workspaces that don't just function, but make people feel understood, supported, and genuinely cared for. The difference between a sterile database and a system that feels like it was designed by someone who truly gets your world.

We are educators at heart. We run one of the largest Notion Education Youtube Channels - and often hear even from the people working at Notion that our content is their first stop whenever they have a question. With us, you can be sure that you'll learn everything you need to make the most of Notion.

We work ourselves out of a job. We train internal champions who can handle 80% of what comes up after we leave. You'll never be locked in.

You use the system by Week 3, not after months of waiting. We work in an agile-like, iterative sprint method which means faster time-to-value and systems that actually fit how you work.

We bring German engineering to consulting. Structured, reliable, obsessively documented. Our signature process has been refined over dozens of clients and 5+ years of experience.

Templates are a great starting point for individuals — but they rarely work for teams. Here's why:

Templates assume a workflow. They're built for a generic use case. The moment your process differs (and it always does), you're forced to either change how you work or hack the template into something it wasn't designed for. Both options create friction.

Templates don't come with change management. Rolling out a new system to a team isn't a technical challenge — it's an organisational one. Who trains your team? Who answers questions? Who ensures adoption? A template gives you a structure; a consultant gives you a transformation.

Templates break when you scale. What works for 5 people rarely works for 50. Permissions, cross-team workflows, governance — these require architecture decisions that templates simply can't make for you.

Templates can't listen to your problems. The most valuable part of consulting happens before anything is built: understanding what's actually slowing you down. A template skips this entirely.

If you're a solopreneur experimenting with Notion, templates are a fantastic low-cost option. But if you're a team that needs systems to scale, the investment in a consultant pays for itself many times over.

For a deeper comparison, read: Top reasons to work with a Certified Notion Consultant

We believe that the best results happen if you invest in the relationship - and that you should never feel ghosted by your consultants.

In practice, this means:

• You'll never have to chase us. We guarantee communication every 48 hours during active project phases. You'll always know what's happening next.
• We set clear expectations upfront — and manage them obsessively throughout.
• When things go wrong, we own it completely. No finger-pointing, no carefully worded explanations. Just accountability and solutions.

Our clients often say they learned as much from how we ran the project as from the system itself.

Teams face fundamentally different challenges than individuals. When you're a solopreneur, the problem is usually "how do I organise myself?" When you're a team, the problems multiply: How do information and decisions flow between people? How do we avoid duplication? How do we onboard new hires without losing institutional knowledge?

By focusing exclusively on teams, we've developed deep expertise in the things that matter most: cross-functional workflows, permissions architecture, governance models, and — critically — adoption. These are problems that simply don't exist for individuals.

If you're a solopreneur looking for Notion help, we'd still love to point you in the right direction. Drop us a line at hello@matthiasfrank-consulting.com and we'll connect you with a trusted consultant from our network who specialises in individual productivity.

We specialise in growth-stage companies with 10–150 employees — what we call the "Scaling Chaos" phase. You've outgrown scrappy startup tools but aren't yet big enough to need enterprise software.

This is the sweet spot where operational excellence starts to become a real competitive advantage. We've helped companies scale from 10 to 80+ employees with systems that grew alongside them — without needing to rebuild.

We work across industries — tech startups, SaaS, climate tech, professional services, VC/PE firms, and more. The common thread isn't industry; it's growth stage and mindset.

Our clients are typically ambitious, scaling companies that understand operational excellence as a competitive advantage. They refuse to accept "good enough" — they demand the same level of excellence from their internal operations as they deliver to their customers.

Absolutely. While we're headquartered in Berlin, we work with teams across Europe, the US, Canada, and Asia. Our team is fluent in both English and German.

Yes — and in some ways, it's easier. Starting fresh means we can build the right architecture from day one, without needing to untangle years of accumulated workarounds.

We'll help you migrate critical information from your existing tools, set up proper structures, and — most importantly — train your team so they feel confident from the start. No prior Notion experience required.

That's actually our most common starting point. The "weekend migration followed by chaos" pattern is something we see constantly — excited adoption, everyone builds their own little kingdoms, and suddenly Notion is a "black hole."

During the Blueprint phase, we audit your existing setup, identify what's working, and design a path forward that preserves valuable content while creating proper structure. We follow what we call the "Campsite Principle" — migrating content incrementally, leaving things better than we found them.

Because we've learned the hard way what happens when you skip the foundations.

Early in our consulting journey, we took on projects that jumped straight into building — "just give us the databases we need." Invariably, those projects hit walls: the architecture couldn't scale, the team didn't adopt it, or six months later everything needed to be rebuilt from scratch.

The 8-Week Sprint exists to prevent that. The Blueprint phase ensures we understand your business before touching a database. The Build phase is iterative so you're using real workflows by Week 3. The Launch phase focuses on adoption and champion training — because the best system in the world is worthless if nobody uses it.

This structure also sets you up for AI and automations later. Notion AI and workflow tools like Make.com only work reliably when they're built on a solid, well-architected foundation. Think of it as building on bedrock instead of sand.

We understand that not every team is ready for a comprehensive transformation — whether that's timing, budget, or simply not having reached the "Scaling Chaos" phase yet.

That said, we've structured our process around 8 weeks for good reason: it's the minimum time required to build proper foundations and ensure your team actually adopts the system. Shorter engagements often skip critical steps — and we've seen too many "quick fixes" create more problems than they solve.

If the Sprint isn't the right fit right now, we're happy to refer you to a trusted consultant from our network who works with smaller scopes. Just reach out at hello@matthiasfrank-consulting.com and we'll make an introduction.

It depends on what you mean by "done."

Our 8-Week Transformation Sprint delivers a fully functional workspace with trained champions by Week 8. But here's what many people don't realise: Notion is not "set it and forget it."

A great Notion workspace grows with your company. New teams join, processes evolve, and your system needs to evolve with them. The 8-week foundation gives you the architecture and knowledge to handle that evolution — either independently or with our ongoing support through the Flywheel Membership.

Think of it less like a software implementation with an end date, and more like building the operational infrastructure your company will use for years.

This is important: we can't do this without you. Notion consulting is deeply tied to team culture and daily operations. Be wary of any consultant who promises results without requiring your input.

Typically, you'll need:

• 3–5 hours per week from your main project champion
• 1–2 hours per week from relevant team leads during their workflow phases
• 2 hours during activation from individual contributors — we focus training on your specific workflows, not generic Notion skills

We also identify "Lighthouse Users" — a small group of curious, influential team members who test the system early and whose success becomes visible proof to the wider team.

This is where most Notion projects fail — and where we obsess. Building an excellent system is only half the job.

We use a principle called Environmental Design: structuring the workspace so the right behaviour is the easiest behaviour. Like placing water bottles at every checkout counter instead of one aisle — people naturally do the right thing.

We also focus on progressive disclosure. Users start with maximum guidance, then unlock autonomy as they demonstrate mastery. No overwhelming them with options on Day 1.

By the time we leave, your team has already been using the system for weeks. Adoption isn't a Phase 3 problem — it's baked into how we build from Week 3 onwards.

Yes — and that's by design. With Notion, there's no reason for consultant lock-in. This isn't Salesforce where you need specialised expertise forever.

During the Launch phase, we train internal "champions" through what we call the "Four Circles of Notion Autonomy" — a progressive framework that takes people from basic users to confident system architects. We also provide complete documentation and SOPs.

Our success metric: if you disappeared tomorrow, your team would be fine. That's the goal.

We believe in transparency and allowing people to self-serve the information they need to do their job - but we also know that some data just shouldn't float around.

We design workspaces based on the Principle of Least Privilege. We ensure that team members have access to exactly what they need to do their best work - and nothing that would cause distraction or security risks.

This includes setting up proper Teamspaces, granular page permissions, and ensuring HR or sensitive financial data is strictly siloed where needed.

Yes. The Sprint builds your foundation, but some teams want a long-term strategic partner. We offer ongoing support through our Flywheel Membership:

• Monthly strategy sessions to keep your system aligned with business goals
• Async expert access via Slack (responses within 1 business day)
• Hands-on improvement hours each quarter

That said, we design everything so you're never locked in. Some teams run independently after the Sprint — that's a success. Others want continued partnership — also a success.

Absolutely. We're strong believers in AI and how it empowers people to do more. Notion AI unlocks incredible workflows — from instant answers across your entire workspace to automated summaries and drafting.

Here's the good news: designing workspaces optimised for humans is the same approach required to unlock AI. Clear structure, consistent naming, proper relations — these make your workspace both human-friendly and AI-ready.

We always integrate AI considerations into our builds so you're positioned to take advantage of these capabilities from day one.

Yes — it's actually how we got started. We build advanced workflows using Make.com, n8n, relay.app, and other automation platforms to connect Notion with your broader tech stack.

However, automations are time-intensive and require proper foundations to work reliably. Building automations on top of a messy workspace is like automating chaos — it just creates chaos faster.

This is why we typically focus the 8-Week Sprint on solid foundations first. We assess automation opportunities during the Blueprint phase so you know exactly what happens when.

Absolutely. We believe in the "hub-and-spoke" model — Notion isn't the only tool you'll use, but it sits at the centre, connecting all your other systems.

Your remaining tools become "spokes" that feed into and pull from Notion as the central hub. Sales logs a deal in Salesforce? It appears in Notion. Engineering closes a ticket in Linear? Notion knows.

Integration work often happens in later phases once your core Notion architecture is solid. We'll map out your entire tech stack during the Blueprint phase.