The Notion Page Verification feature is one of those quiet but powerful additions that’s changing how teams manage their knowledge.
While some users might overlook it, those blue checkmarks are making a real difference in how organisations keep track of trusted information.
Whether you’re already using Notion for documentation or just getting started with organising your team’s knowledge, this guide will help you understand how verification can make your information more reliable and easier to find.
Available on Business and Enterprise plans, page verification lets owners mark pages as “verified”, giving them priority in searches, mentions, and even Notion AI responses.
I’m pretty sure that if your team struggles to find the latest version of important documents, using this feature will be a no-brainer.
Outline
In short, Notion Page Verification is a new feature available on Business and Enterprise plans that allows page owners to mark pages as “verified”. Verified pages are prioritised in:
- Search results: Ensuring they appear at the top when users search within Notion.
- Notion AI responses: Helping AI provide more accurate and relevant answers.
- @ mentions: Making it easier to tag and reference trusted pages.
So, Notion Page Verification helps you find important documents when you need them. There’s really not much preparation to make use of this feature, so let’s implement it!
How to Integrate Page Verification in Notion
How to Verify a Page
- Open the page you want to verify.
- Locate the Verification section at the top of the page.
- Select whether to verify the page indefinitely or set an expiration date.
- Confirm your selection to apply the verification badge.
How to Verify Database Pages
Since database entries are also just pages, you can still use the same method to verify them.
However, it’s usually best to use the additional benefits that come from having information organised with properties – and page verification is no different.
To make it easy to later filter for only verified pages, consider adding this new property type:
- Add a Verification property.
- Choose the verification status for each page.
When you add this verification property to a database, Notion will also always add a new person property called “Owner”.
Tip: Focus on verifying high-priority pages first, such as policies, procedures, and product specifications, before expanding to other types of content.
How to Set up Page Ownership
Each verified page requires an assigned owner. This might be the project/team lead or someone responsible for knowledge management.
This makes this person accountable to keep the information on that page up-to-date. By default, ownership is assigned to the page creator but can be updated as needed:
- Open the page or database view.
- Click on the current owner’s name in the Owner column.
- Assign ownership to another team member if applicable.
Remember: if you set up a verification property in a Notion Database, it will also automatically create an “Owner” property to go with it.
Why You Should Ditch the Notion Wiki
If you’re still using Wikis, it’s time to reconsider—Notion Page Verification is here to replace them.
Notion’s Wiki feature, accessible through the “Turn into Wiki” option in page settings, has long been a Notion’s suggested way to organising team knowledge. However, with the introduction of the Notion Page Verification feature, the Wiki’s relevance is more than questionable. Here’s why Notion Wiki is more of a hindrance than a help.
The Problem with Notion Wiki
Notion Wiki creates a special database that:
- Can contain other databases directly
- Includes built-in page verification
- Can be displayed as a page
While these features seem useful, they introduce unnecessary complexity and drawbacks that make Wikis less effective than they appear.
1. Confusing User Behavior
Wikis teach behavior that companies should discourage. In most organisations, pages should exist within databases. Since not all databases are Wikis, users face inconsistent workflows—sometimes using Wikis, sometimes using standard databases. This creates confusion and complicates training.
2. Limited Benefits, High Costs
The only unique benefit of Wikis is their ability to contain other databases directly. However, this feature is rarely worth the trade-offs:
- Pattern Breaks: Notion already has a steep learning curve. Wikis introduce atypical database rules, adding unnecessary complexity.
- Delayed Updates: Wikis often don’t support the latest Notion features immediately. For example, when Formulas 2.0 and database automations were released, Wikis lagged behind.
- Data Traps: Once you convert a database to a Wiki, reverting it back to a standard database is messy. Pages lose their structured database format, becoming unstructured sub-pages instead.
3. Redundant Features
Page verification, once a unique selling point of Wikis, is now a standard feature for Business and Enterprise plans. This renders one of the Wiki’s key advantages obsolete.
Why Page Verification Is the Better Choice
The Notion Page Verification feature offers all the benefits of Wikis without the drawbacks:
- Consistency: Page Verification works seamlessly across all databases, eliminating the need for special Wiki rules.
- Simplicity: It integrates directly into your existing workflow, reducing the learning curve for new users.
- Flexibility: Unlike Wikis, Notion Page Verification doesn’t lock your data into a specific format. You can easily manage verified pages within standard databases.
- Reliability: Notion Page Verification will always be inlign with other upcoming features.
Practical Workflows & Use Cases For Notion Page Verification
- Team Knowledge Management: Verify essential SOPs (Standard Operating Procedures) so your team can trust they’re using accurate processes. Regularly audit verified pages via the centralised hub to maintain relevance.
- Policy Updates: Set expirable badges for policies requiring periodic reviews (e.g., quarterly compliance checks).
- Product Development: Verify product specs during active development cycles to ensure alignment across teams.
- Content Creation: Writers can use verified pages as trusted sources when generating content with Notion AI.
Hub for Verified Pages
Notion provides a centralised hub for verified pages, making it easy to track which pages need review or updates. This hub can be accessed from your workspace navigation menu.
From here, it’s easy to review the documents which are not permanent and eventually need check-ups.
The Future of Notion Page Verification
I collected feedback from our community about what features they’d like to see improved. Here’s what people want the Notion team to work on:
- Keep the owner property: When deleting the verification property, the associated “Owner” property will be deleted automatically, although this might be informative and useful for some time after deletion.
- Allow choosing the owner property: Adding a verification property creates duplicate “Owner” properties if one already exists in the database.
Conclusion & Recommendation
The new Notion page verification is a helpful tool that makes it easier to manage and trust your team’s information.
When you verify a page, you can assign someone to be responsible for it and keep track of all verified pages in one place. This helps ensure your team’s important information stays up-to-date and easy to find.
If your team deals with lots of documents or important processes, you’ll find this feature really useful – it’s available on Business and Enterprise plans.
We recommend starting small: verify your most important pages first, then add more as needed to help your team work better!
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FAQ
Why does Notion automatically assign an “Owner” property with verification?
When you add the verification property to a database, Notion automatically creates an “Owner” property to ensure accountability for maintaining verified content. This property helps track who is responsible for keeping the page accurate and relevant.
Can I remove the verification property without deleting the “Owner” property?
No, currently removing the verification property also deletes the “Owner” property. This can be problematic if your workspace relies on the “Owner” property for other purposes. A workaround is to manually consolidate ownership information into another property before removing verification.
Why does Notion create duplicate “Owner” properties in databases?
Notion automatically adds an “Owner” property whenever you enable page verification—even if an identical property already exists. This can lead to duplication and confusion. Users have suggested allowing flexibility in choosing or linking existing properties instead of creating new ones.
What happens if a verified page expires?
Once a page’s verification expires, it loses its blue checkmark status and no longer appears as prioritised in search results or AI responses. Owners should review expired pages promptly to reverify or update them as needed.
Can I batch-verify pages in a database?
Yes, you can use database views to manage verification statuses for multiple pages at once. Simply add a “Verification” column and update statuses directly within the database view.
What are some common issues with Notion page verification?
- Removing verification also deletes the “Owner” property.
- Duplicate “Owner” properties are created unnecessarily.
- The feature may feel redundant for certain databases like research or analytics-focused setups where verification isn’t applicable.
How can these issues be resolved?
Users have proposed improvements such as:
- Allowing flexibility in linking existing properties instead of creating duplicates.
- Enabling removal of the verification property without affecting other linked properties like “Owner.”
- Introducing better UI placement for features like “Verify,” especially in advanced database settings.
Can I provide feedback on this feature?
Yes, Notion encourages users to share feedback via support tickets or social media channels. You’re can also share your feedback with me via Twitter or LinkedIn. As Notion Ambassador, I’m happy to help you or forward issues to the responsible teams!
